Finance Coordinator

Specific duties:

1. Project Setup and Budget Monitoring

– Ensure correctness and completeness of Project Codes setup and maintenance in ERP, from Pipelines to Finished Projects, aligned to 1CG attributes.

– Monitor Budget Uploads, Realignments, and Restatements in ERP in accordance with donor agreements/amendments.

– Maintain close follow-up with Programs to ensure timely capture of budgets in ERP.

2. Financial Reporting (FR)

– Review Financial Reports (FRs) in compliance with funders’ guidelines and requirements.

– Ensure timely and accurate delivery of FRs aligned with the Financial Report Process.

– Provide monthly metrics and dashboards to Programs and DFS, ensuring reconciliations with DFS databases.

– Respond to donor follow-up queries in a timely and professional manner.

– Post monthly closing project reports, including dashboard preparation and FR metrics.

– Provide support to donor-specific audits, internal audits, and external audits as required. Coordinate follow-up actions with the Compliance Manager as per the Audit Funders process.

– Ensure Audit Database updates and preparation of corresponding metrics.

3. Knowledge Sharing and Capacity Building

– Develop and deliver tutorials and trainings for Programs on funder requirements and processes.

– Provide continuous training to the PFMU team and ensure process updates.

– Share regular updates on existing funders’ materials and donor-specific requirements.

4. Accounts Receivable (A/R) and Billing Cycle

– Ensure accomplishment of PFMU Level Service Agreements (LSA) related to the A/R cycle through capacity building and coordination with stakeholders.

– Oversee monthly projects accounting closing, including billing and payments recognition.

– Prepare post-closing reports, including ICR, 2% project charges conciliation, and revaluation reports.

– Review and sign off Projects/OI/Miscellaneous Aging and A/R reports; explore and implement ERP automation opportunities.

– Monitor Bad Debt follow-up with DFS and Programs, as well as invoices pending issuance.

– Review and sign off A/R Balance Sheet Account Reconciliations (BSARs).

– Oversee billing process updates, including CFDI as per SAT requirements. Act as focal point with tax advisors.

– Review and sign off VAT reporting on a monthly basis.

– Approve invoices in line with Delegation of Authority (DoA) thresholds.

– Oversee project account closeouts (funders and A/R) upon project completion, including validation of Exhibits I and II and notes for financial statements.

Requirements

Academic Qualifications:

– Bachelor’s degree in accounting, Finance, Administration, or a related field, with strong knowledge of accounting principles and financial processes.

Technical Skills:

– Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.), with strong Excel skills for data analysis, reporting, and dashboards.

– Fluency in written and spoken English (C1 level according to CEFR). English proficiency may be formally tested.

– Experience with ERP systems and financial reporting tools is desirable.

Professional Attitudes and Competencies:

– High level of responsibility, integrity, confidentiality, and accountability.

– Demonstrate leadership skills and ability to coordinate and influence cross-functional teams.

– Ability to thrive in a multicultural and dynamic work environment.

Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).