HR Coordinator

The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit agricultural research for development organization with partners in over 100 countries. Please refer to our website for more information: www.cimmyt.org

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of SASAS HR & Admin Officer for the USAID-funded Sustainable Agrifood Systems Approach for Sudan (SASAS) implemented in Sudan from October 2022 to September 2024. The goal of the SASAS project is to ensure smallholder farmers in important food production regions in Sub-Saharan Africa have the information and innovations needed, using market-based approaches, to maintain or increase food production to mitigate the impacts of the global food, fuel, and fertilizer price increases resulting from Russia’s invasion of Ukraine.

The Human Resources (HR) Coordinator is responsible for managing every aspect of the SASAS LRS employment process ensuring that the suitable workforce can perform optimally, and is recruited, retained, trained, and supported to fulfill the SASAS Project goals and commitments. The role will oversee all HR activities in CIMMYT’s Sudan country office, from hiring to retiring of the locally Recruited Staff members.

The position is based in Khartoum, Sudan.

Specific Duties:

Human Resources, Recruitment, Performance, and Talent Management

• Conduct the staffing of the office and organize the recruitment of Locally Recruited Staff (LRS) as per operational need. Assist Global HR and the concerned units in the recruitment process of Internationally Recruited Staff (IRS) to be posted in the country.
• Take responsibility for all Personal Administration activities (hiring, retiring of regular, temporary, and consultants).
• Provide efficient and proactive support to IRS and to the IRS management team at HQ on all requests related to IRS posted in Zambia.
• In collaboration with Global HR, establish and review periodically HR policies, procedures, and manuals. Manage external vendors and service providers.
• Ensure full compliance with applicable local legislation and all HR policies and procedures established by the Hosting Organization and by CIMMYT for various Staff categories, including but not limited to hiring, discipline, promotion, separation, etc.
• Provide timely inputs for all payroll transactions to be processed in accordance with CIMMYT’s practice, thus ensuring full compliance with tax and social security provisions.
• Develop, plan, implement, and review regular induction sessions for new staff.
• Support the hiring of consultants as necessary.
• Maintain the staff personnel files and databases.
• Facilitate the processing of the Performance evaluation, salary, and promotion yearly reviews.
• Manage the staff benefits program locally provided to staff, including reviewing and approving benefits entitlement of staff members and dependents. Assist staff with queries.
• Ensure that payroll incidences are submitted and processed as per the established payroll schedule.
• Ensure maintenance and update leave and attendance data of employees.
• Contribute to the implementation of HR Information Systems and of all associated HR policies and procedures. Ensure that the information entered in the global HR management system is constantly updated and accurate always.
• Ensure appropriate internal communication on HR-related topics in coordination with the related HR team at HQ.
• Develop and implement staff well-being initiatives.
• Prepare and/or examine documents for exemption processing for all CIMMYT International staff and other protocol-related documentation in compliance with the Zambia laws.
• Contribute actively to the definition and implementation of HR processes, partnering in working groups with HR Representatives and/or other function representatives from headquarters as well as other country offices, defining priorities, and identifying best practices.
• Ensure compliance of activities with international norms of diplomatic protocol and share the same with relevant staff and CIMMYT stakeholders.

Learning and Capacity Building/Development

• Support the development of a detailed annual training plan in consultation with CIMMYT HR-HQ program leads/managers/and CIMMYT Country Representative.
• Support CIMMYT’s wellness initiatives at the country level.
• Identify appropriate resources/ trainers on the theme and purpose of training wherever needed.
• Coordinate the administration of training programs, which includes raising the proposal to HQs for approval, resource mapping from the local market, logistics management, etc.
• Review and understand the impact of training thereby developing the follow-up plans.
• Ensuring all the pre and post-training assessments are properly scored.
• Documentation of various important activities and events.
• Ensuring all training-related data is properly uploaded to Learning Management System.

Other Administrative Responsibilities

• Facilitate the internal and external audits taking place in-country and ensure the implementation of audit recommendations relevant to the organization and/or the RO in collaboration with the Hosting Organization.
• Oversee the Security matters and coordinate with partner organizations and the CIMMYT HQ Risk Management Unit as necessary to ensure prompt resolution of any matters arising. Assist in the preparation of the Security SOP, Contingency, and Evacuation Plan.
• In collaboration with the CIMMYT HQ Risk Management Unit, prepare and implement the Occupational Health and Safety plan to comply with CIMMYT policies and regulations.
• Any other activity as required by the supervisor.

Required academic qualifications, skills, and attitudes:

• Bachelor’s or master’s in administration, Human Resources, People Management, or equivalent degree.
• Minimum 5 years of experience working in a multifunctional domain.
• Experience working with donors and knowledge of donor requirements of funded projects.
• Experience working in international environments, with International NGOs, is preferred.
• In-depth knowledge and hands-on experience with MS Office especially MS Word and MS Excel
• Good Analytical and report-writing skills.
• High level of confidentiality and integrity
• Excellent verbal and written English communication skills.
• Able to be flexible in taking up tasks outside of regular job responsibilities as required.
• The selected candidate must exhibit the following competencies: Organization, Critical thinking, Teamwork, Client Orientation, Problem-Solving decision-making, Negotiation, and Conflict resolution.

CIMMYT offers an attractive remuneration package and support for continuous professional development.

Candidates must apply online to SD23143_HR Coordinator.

 For more information on the recruitment process please, contact Didier Gonzalez (l.g.zarraga@cgiar.org)

Please note that only short-listed candidates will be contacted.

 This position will remain open until filled.

 CIMMYT is an equal-opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.