Operations Senior Coordinator (N-25-10)

The International Potato Center (CIP) is searching an outstanding
and experienced candidate as Operations Senior Coordinator for our hosted
organization, the Wyss Academy for Nature in the region.

The Wyss Academy
for Nature at the University of Bern brings together scientists, business
leaders, policymakers, and communities to co-design innovative solutions to
pressing, interconnected problems such as climate change, biodiversity loss,
land use change, and rising inequality. Our vision is to achieve a just and
sustainable world in which nature conservation and human wellbeing reinforce
each other. To this end, our evolving institution – comprising four Regional
Stewardship Hubs, in Europe, South America, East Africa and Southeast Asia –
connects creative minds to jointly research, develop, implement, and empower
technical, social, economic, institutional, and policy innovations at the
interface of nature and people.

About the role: the
selected candidate will coordinate all the administrative and logistical
services required for the operation of Wyss Academy in Madre de Dios region,
under the guidance and supervision of the Regional Senior Programme Manager.
This position also supports in the implementation of the Learning, Monitoring
and Evaluation strategy of the Wyss Academy. This position will be based in Puerto
Maldonado, Madre de Dios.

Key
responsibilities:

Administration and Finance

•        Oversee the budget and financial management
  of the Madre de Dios Regional Office.
  
•        Coordinate service commissions for the
  technical team of the Madre de Dios Regional Office using the administrative
  procedures established by the WA and the CIP.
  
•        Draft institutional letters addressed to
  public and private organizations from the Madre de Dios Regional Office, in
  accordance with the WA's communication guidelines.
  
•        Oversee the inventory and maintenance of
  fixed assets allocated to the Madre de Dios Regional Office.
  
•        Coordinate local activities with the staff
  assigned to the operations of the Madre de Dios Regional Office, such as the
  driver and cleaning staff.
  
•        To guarantee and implement full compliance
  with all financial and administrative procedures from WA and CIP.
  
•        To co-design and implement a monitoring
  system for technical and financial reports related to the program's progress.
  
•        Maintain Puerto Maldonado staffing data
  up-to-date in coordination with the WA Regional Admin and Finance Officer and
  CIP's People and Culture department.
  
•        In conjunction with the Finance and
  Administrative Official, assist with the development of the proper systems and
  procedures for record keeping and internal controls of internal processes.
  
•        Preparation of payment requests,
  reimbursements, rendering, and petty cash management.
  
•        Provide advice on administrative issues to
  the Puerto Maldonado team.
  
•        Support the Program Manager and Finance and administrative Officer in
  the assigned tasks.
  

Logistics

•        Manage the administrative aspects of organizing and executing (in-person
  and virtual) events, including logistics and budgeting, to meet the needs of
  the Madre de Dios Regional Office and other WA initiatives.
  
•        To be involved in the procurement, travel arrangement, and logistics
  processes in accordance with operational procedures in CIP and WA.
  
•        Procure goods and services necessary for the operation of the Puerto
  Maldonado office in accordance with the Wyss Academy's purchasing policy.
  
•        Keep updated the travels and events calendar.
  
•        Monitor the reservation and use of the Madre de Dios Regional Office to
  schedule work meetings with the WA technical team and partners.
  
•        Monitor the reservation, use and maintenance of the WA vehicle.
  
•        Manage the researchers' house.
  

•        Participate in meetings or external activities in the name of Wyss
  Academy under the request of the Hub Director or the Regional Programme
  Manager.
  
•        Comply with applicable health and safety CIP policies and procedures.
  

Requirements

What are we looking for?

•        Bachelor's degree or technical studies in Business Administration,
  Financial Management, Operations or related fields.
  
•        At least 5 years’ experience performing similar functions, preferably in
  an environment of international organizations or NGOs.
  
•        Experience creating and managing budgets, grants administration and
  reporting.
  
•        Proficient in MS Office, especially in Excel.
  
•        Excellent communication and networking skills and fluency in Spanish and
  English both written and oral.
  
•        Working knowledge of Portuguese and French are an asset.

Benefits

What are we offering?

• Great career opportunity in an
  international organization.
• Generous
  compensation package commensurate with experience.
• One-year
  term contract with the possibility of renewal.
• Work in an equal and diverse workplace.