Request for Proposal: CGIAR System Risk Management Specialist

 A. Purpose:

Drawing on the guidance provided by the United Kingdom’s Institute of Risk Management, the CGIAR system is an ‘extended enterprise’ where multiple organizations come together in a common endeavor*. Effective since July 2016, the CGIAR System operates according to several guiding principle, including that the principle of subsidiarity should guide policies and implementation, such that CGIAR’s Centers should be responsible for System functions that can be more efficiently and effectively executed by them**. 

The 15 CGIAR Centers and the System Organization have achieved varying degrees of risk maturity, with various and have risk management policies, procedures and practices in place.

Late in 2017, the CGIAR System approved the following System-wide documents:

Based on these materials, the CGIAR System has adopted “combined assurance” as its overall basis for provision of reasonable assurance regarding CGIAR’s agreed five risk families and related opportunity and risk indicators. Reasonable assurance is achieved through the consolidation of information from a broad variety of assurance providers.

 B. What we are seeking:

We are currently seeking a risk management specialist to further progress the work done to date and deliver the following:

(1) CGIAR System Risk Register

(2) CGIAR System-wide Policies:

a. Risk and Event Sharing and Reporting

b. Whistleblowing and whistleblower protection

c. Anti-harassment and safeguarding

d. Recovery of loss and disciplinary action

(3) CGIAR System-wide Tools:

a. Risk Sharing and Event Notification templates

b. Thresholds and definition 

c. Training materials 

d. FAQ documents

(4) System Organization risk management documents aligned to the CGIAR System agreed principles, policies and guidelines, including:

a. Risk Appetite Statement 

b. Risk Register 

c. Enhancement of exiting risk management policies and procedures 

C. Deliverables and timeline:

Deliverables: Under the direction and overall guidance of the Director, Board & Council Relations, CGIAR System Organization:

1. Conduct a desk review of existing frameworks, policies, guidelines and other documents to inform the overall scope of the engagement.

2. Propose for approval by the Director, Board and Council Relations, CGIAR System Organization, a consultation framework for the design and development of the key deliverables of the engagement that is informed by the late-2017 adopted frameworks, policies and guidelines.

3. Design and deliver a final CGIAR System Risk Register for approval by the System Management Board (through its Audit and Risk Committee) and prepare a roll out and training plan that considers the extended enterprise nature of the CGIAR System, and the principle of subsidiary.

4. Prepare the following risk management policies, guidelines and other relevant tools for approval by the System Management Board after consultation across the CGIAR System (including CGIAR’s Funders, CGIAR Center stakeholders and the advisory bodies of the CGIAR System):

    o CGIAR System-wide Policies:

       ▪ Risk and Event Sharing and Reporting 

       ▪ Whistleblowing and whistleblower protection 

       ▪ Anti-harassment and safeguarding 

       ▪ Recovery of loss and disciplinary action 

     o CGIAR System-wide Tools:

       ▪ Risk Sharing and Event Notification

       ▪ Training materials 

       ▪ FAQ documents

5. Prepare, and when requested by the Director, Board and Council Relations undertake, communications (emails, presentations and other documents) to ensure effective engagement with relevant stakeholders to take inputs on the evolving policies, procedures and tools, including:

a. Members of the System Organization management team 

b. System Management Board Audit and Risk Committee

c. System Council Assurance Oversight Committee

d. Center Audit Committee Chairs

e. The CGIAR System Internal Audit Function

f. Center Heads of Internal Audit

g. Risk Management Community of Practice

h. Other CGIAR Communities of Practice as relevant

6. Prepare a recommended roll out and training approach for introduction of all policies, guidelines and tools.

7. Specific to the CGIAR System Organization, prepare for recommendation to the System Management Board for approval by its late-March 2019 Board meeting, policies, guidelines and tools that are appropriate for the size and functional responsibilities of the CGIAR System Organization. Such documents are anticipated to include:

▪ Risk Appetite Statement 

Risk Register

▪ Templates and tools

Recommended internal policy and guidelines in the case of gaps, or improvements to existing materials as relevant

Timeline:

The consultancy is anticipated to begin by 1 November 2018 and the duration of the assignment will be 60 working days spread over 7 months (November 2018-May 2019). The first 40 days of the engagement are expected to be delivered during the initial three months of the consultancy.

D. Knowledge, skills, and abilities:

The ideal candidate will have a combination of the following:

Education and Experience: Key Technical Competencies: 
Required

  • Advanced university degree in finance, business administration or law, or other relevant discipline
  • At least 10 years’ post-qualification experience at a top-tier external audit or business risk consulting firm and/or in an in-house risk management or internal audit department within a complex international corporation or not-for-profit organization, with experience in setting-up or assessing and upgrading risk management, internal control and/or compliance policies and processes
  • Certification in Risk Management Assurance and/or in Control Self-Assessment

Preferred 

  • Certification in Project Management (e.g. Prince2, PMP)
  • Excellent communication skills in English, both verbal and written
  • Extensive knowledge of risk management and combined assurance, in terms of principles, policies, and practices on a global scale
  • Ability to manage effectively in complex, multi-stakeholder environments, balancing strategic and hands-on approaches
  • Business focus with clear understanding of the links between the success of the organization and risk management
  • Drive, self-direction, judgment and initiative
  • Collaborative team player with experience in change management who can inspire trust and passion, establish productive relationships, and treat all individuals with fairness and respect

Consultancy Details 

  • Home based with occasional travel to Montpellier, France
  • Consultations are expected to be undertaken by Skype and/or through a www.bluejeans.com portal. The latter will be facilitated by the CGIAR System Organization
  • Consultants are responsible for all tax liabilities arising from this assignment
  • Consultants are responsible for securing their own insurance arrangements

Evaluation and Selection Criteria

Criteria for evaluation of proposals will be based on the following assessment:

Technical Narrative proposal (70% weighting)

  • Required education and experience, and consideration of Preferred education and experience as an additional benefit
  • Experience in risk management and in setting-up or assessing and upgrading risk management, internal control and/or compliance policies and processes
  • Experience in complex international corporation or not-for-profit organization.

Budget proposal (30% weighting)

  • Clarity and relevance of the proposal costs
  • Value for money as perceived by the CGIAR System Organization in the context of operating in a not-for-profit context.

The CGIAR System Organization will be the final arbitrator on the award of any consultancy contract based on submitted proposals without further submissions, clarifications, discussions or negotiations. Therefore, each proposal submitted by the closing date should already contain the bidder’s best technical and budget terms.

E. Who we are:

CGIAR is a global research partnership for a food-secure future. CGIAR science is dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services. Its research is carried out by 15 CGIAR Centers in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector. These 15 Centers have close to 10,000 staff based in over 50 countries.

The CGIAR System Organization, which is an international organization headquartered in Montpellier, France, provides governance to the CGIAR System in collaboration with the System Council and has about 40 staff. The Organization is committed to cultivating a work environment that reflects teamwork, gender equality, and respect for diversity. We endeavor to foster a multi-cultural environment that is free of any form of harassment and discrimination; and that embraces and values individuals regardless of age, ethnicity, race, gender, national or social origin, marital status or any other form of personal identity.

Please find more information about CGIAR at www.cgiar.org

F. How to submit a proposal:

Please submit a narrative proposal and a budget proposal as two separate documents to smo-procurement@cgiar.org. Both documents can be attached to the same email.

  • The narrative proposal must consist of no more than 10 pages using Microsoft Word or similar format. Font size must not be smaller than 11pt Arial normal. Margins should be set to the standard Microsoft ‘A4 Normal’ setting.
  • The budget proposal must be presented using Microsoft Excel or similar format and consist of, at a minimum, the following line items: consultant time, resources, travel. The budget must be presented in euros.

All proposals must be received no later than 12noon, Montpellier, France local time on Friday 19 October 2018. Only electronically submitted proposals will be considered. Late proposals will not be considered.

Enquiries on the consultancy may be submitted in writing only, addressed to smo-procurement@cgiar.org by not later than Friday 12 October 2018. Responses will be provided within 2 working days of receipt.

For more details about this consultancy please consult the document below:

Download detailed description

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* https://www.theirm.org/media/1155369/IRM-Extended-Enterprise_A5_AW.pdf 

** Principle 12 of the CGIAR System Framework, Annex A