Request for Proposals: Travel Management Services (Extended Deadline: April 20)

What we are seeking

The CGIAR System Organization (SO) is seeking to appoint a Travel Management Company (TMC) that can provide comprehensive travel management services to meet our global business travel needs.

The contract will cover the provision of travel management, and related services and shall include, but not limited to: airline and rail ticketing, booking and related services (airport transfer, hotel reservations, visa services, travel insurance, car rental) at cost-effective rates for the CGIAR System Organization.

The successful company will be appointed for an initial period of one (1) year renewable. Subsequent renewals will be subject to satisfactory performance on the contract. Prospective bidders should review the requirements listed below to determine their eligibility. All eligible firms are encouraged to participate.

Who we are

CGIAR is a global research partnership whose mission is to create a world with sustainable and resilient food, land, and water systems that deliver diverse, healthy, safe, sufficient, and affordable diets and ensure improved livelihoods and greater social equality within planetary and regional environmental boundaries. One CGIAR is a dynamic reformulation of CGIAR’s partnerships, knowledge, assets, and global presence, aiming for greater integration and impact in the face of the interdependent challenges facing today’s world. As One CGIAR, scientific innovations for food, land, and water systems can be deployed faster, at a larger scale, and at a reduced cost, having a greater impact where they are needed the most. This will provide its beneficiaries worldwide with more sustainable ways to grow, catch, transport, process, trade, and consume safe and nutritious food.

The CGIAR System Organization is an international organization headquartered in Montpellier, France. The System Organization has a vital role in facilitating and overseeing the development, effective and efficient implementation of the CGIAR 2030 Research and Innovation Strategy. The System Organization enters into agreements with the trustee of the CGIAR Trust Fund, Funders, Centers, and other relevant entities for funding CGIAR Research and other activities of the CGIAR System. The Organization is committed to cultivating a work environment that reflects teamwork, gender equality, and respect for diversity. We endeavor to foster a multicultural environment that is free of any form of harassment and discrimination; and that embraces and values individuals regardless of age, ethnicity, race, gender, national or social origin, marital status, or any other form of personal identity.

Please find more information about CGIAR at www.cgiar.org

Purpose of the RFP

The purpose of the RFP is to appoint a Travel Management Company (TMC) that can provide comprehensive travel management services to meet our global business travel needs. The successful company will be appointed for an initial period of one (1) year renewable annually for an additional 2 years subject to satisfactory performance on the contract.

RFP Schedule and Dates

The following schedule includes key milestones and associated completion dates and is provided primarily for planning purposes. The CGIAR System Organization may modify the project timeline at its discretion.

How to submit a proposal

Please submit a technical proposal and a budget proposal electronically as two separate documents to smo-bidding@cgiar.org to be received no later than Wednesday midnight, Paris time on Thursday, 20 April 2023. Both documents can be attached to the same email.
The technical proposal will consist of no more than 10 pages using Microsoft Word or a similar format, font size 11pt., margins no smaller than one-inch.

The budget proposal will be presented using Microsoft Excel or a similar format and consist of, at a minimum, the following line items: consultant time, resources, travel. The budget will be presented in US dollars.