Planning, Reporting and Melia Support Consultant

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The Project Coordination Unit (PCU) is responsible for developing and implementing high-level project management methodologies, standards, and tools, including expectations based on the size of initiatives/projects. The Unit monitors project management performance and provides advice and recommendations to continuously improve and build project management capacities across staff and project partners. The advice, guidance, and recommendations provided by the PCU cover all project phases from planning, start-up, implementation, monitoring and reporting, evaluation, and learning, to closeout. The PCU contributes to other initiatives, including project identification and development, with expertise in project management and project-level MELIA. 


In collaboration with PCU Program Managers and the Global Head of Project Coordination Unit, the consultancy will support the Project Coordination Unit in the key functions specific to Planning, Reporting, and MELIA. The Consultant will report to the Global Head, Project Coordination Unit.  

 Duties and Responsibilities of the Consultant will include:  

1.       In coordination with the PCU MELIA Manager, assist in supporting the organization of the CGIAR MELIA Coordination meeting including but not limited to the researching to produce Online content-specific sessions that will cumulate to the face-to-face meeting in the first quarter of 2024.  

2.       In coordination with the PCU Reporting Manager, develop the draft companion narrative document that defines the ONE CGIAR project Lifecycle building on Center-level available reference guidance and policies.  

3.       In collaboration with the PCU Planning Manager,  

a.       Coordinate with the CGIAR Communications and CG Space teams to reformat and update the 2022 and 2023 Plan of Results and Budget files available on the CGIAR website and CG Space, in accordance with the CGIAR guidelines.  

b.       Support in the quality review of the 2024 Plan of Results and Budget in preparation for final formatting and publication on the CGIAR website and CG Space. 

4.       In coordination with the PCU team, collate weekly, the PCU planned meetings and events and update accordingly to the shared platform.  

5.       In Coordination with the PCU team and Communication Consultant, support continuous drafting of PCU documents and presentations.  

6.       In Coordination with PCU team, provide support in the coordination of travel for the PCU team as required.


Expected Results and Deliverables 

The following key results and deliverables are expected:  

·       MELIA online coordination meetings technical content developed, and online sessions held.  

·       MELIA face to face coordination meeting held.  

·       ONE CGIAR Project lifecycle document developed.  

·       Published 2022-2023 Plan of Results and Budget correctly edited.  

·       2024 Plan of Results and Budget published on the CGIAR Website.  

· platforms updated in line with PCU Objectives and Key Results.  

·       Well-drafted documents and presentations produced.  


Qualifications/special skills  

·       Master’s degree in international development, project management, business or other related areas. 

·       At least five (5) years post-qualification experience in MELIA, Project Planning, Reporting and/or managing of research for development projects.  

·   Specialized experience in MELIA, project planning and reporting, and/or managing projects at regional and global levels for research and development projects and programs.  

·       Substantial people management and team building experience. 

·       Proven experience in providing advice to leadership roles, and external stakeholders of research projects. 

·    Proven ability to advocate, build, and develop multidisciplinary teams and manage talent, with a strong commitment to promoting diversity, knowledge sharing, and staff development. 

·       Ability to effectively communicate a common vision to diverse internal and external stakeholders. 

·     Excellent interpersonal and relationship-building skills and ability to work collaboratively with people at all levels in a decentralized, respectful, multi-cultural, multi-disciplinary organization. 


Time frame 

The consultancy contract will be for one (1) year but for a duration of 3 months in the first instance as part of the probation period.  

 Conditions and Remuneration 

·       This position will be fully remote and home-based, giving you the flexibility to create your ideal work environment.

·       It is estimated that the above tasks would require up to 15 working days per month.

·      Payments will be made monthly in installments against invoices indicating the number of days worked and deliveries achieved and approved by the supervisor.  

·       Payments will be made on a minimum monthly basis.


Applicants should apply online through our CIP’s Job Opportunities website (, including a full C.V with the names and contact information of three references that are knowledgeable of the candidate’s professional qualifications and work experience.

Screening of applications will begin on December 20th, 2023, and will continue until the post is filled. All applications will be acknowledged; only short-listed candidates will be contacted.


This consultant will not be in contact with children or vulnerable adults.

CIP is an equal opportunity employer. Qualified women and professionals from developing countries are particularly encouraged to apply.

CIP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training).

CIP also does not concern itself with information on applicants’ bank accounts.


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