Genebank Team Assistant, CGIAR (Montpellier or Rome)

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CGIAR is a mission-driven, large-scale, intergovernmental organization and global research partnership with around $1 billion in programs to deliver science and promote innovations that advance the transformation of food, land, and water systems in a climate crisis. We are committed to ensuring that everyone has equitable and affordable access to the food they need for a healthy diet, within planetary boundaries. To achieve that goal, CGIAR’s mission is to transform food, land, and water systems in a climate crisis. For more than 50 years, CGIAR has collaborated with partners to deliver impacts that have lifted hundreds of millions of people out of hunger and poverty and supported low-income producers and consumers across the global South. CGIAR’s work is carried out in its research centers and regional and national offices, which span the globe, and in close collaboration with thousands of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector.

Please find more information about CGIAR at, about One CGIAR here and about how we are advancing gender, diversity and inclusion (GDI) for an inclusive culture here.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.


About the position

Based either in Montpellier or Rome, the Assistant will play a key role in a small scientific team responsible for managing a long-term, international program to support 11 CGIAR genebanks. Working under the supervision of the Genebanks’ Senior Director, the Assistant will be a focal point for scheduling, coordination, logistics, administration and travel to support team members and their activities.



  • Support administration, formatting, filing and processing of program documents, spreadsheets, proposals and reports.
  • Schedule and organize remote and physical meetings and events (including invitations, air tickets, hotels, etc.). This may involve occasional international travel.
  • Assist with payment authorizations, travel arrangements (tickets and payment advances), and travel expenses claims.
  • Support contract and procurement requests together with management processes.
  • Assist with preparing ‘meeting minutes’, when necessary.
  • Manage email lists and communications to staff and, in some instances, to partners and funders.
  • Act as focal point for information and other requests, directed towards the Genebank Team.
  • Organize and manage electronic and hard copy files, ensure documents are made available as appropriate.
  • Support the Senior Director and scientific staff, in managing budgets, project monitoring, reporting, fundraising, etc.
  • Contribute to team discussions, communications and activities, carrying out miscellaneous duties as agreed.



  • Technical diploma or equivalent in administration, logistics, accounting, project management, international relations or related fields (University degree is desirable).
  • Well-developed skills in personal organization, time management, problem-solving, and checking for accuracy.
  • Relevant work experience in the field (minimum 5 years desirable).
  • Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook) and using of enterprise software systems.
  • Advanced command of the English language, both written and spoken.
  • Good communication skills and appreciation of diverse cultural contexts.
  • Sound knowledge of standard office procedures.
  • Strong experience in processing procurement requisitions and managing schedules.
  • Experience in organizing travel and logistics.
  • Experience of organizing large meetings.
  • Good communication skills to interact with partners, collaborators and staff at different levels of seniority from different countries.


Terms of employment

This is a locally recruited position which will be based either in Rome or Montpellier. All benefits are denominated and paid in Euro. The salary is level 5, on a scale of 14 levels, with level 14 being the highest. The salary range will be established in accordance with the regional/country standards. The remuneration package includes a competitive salary, leave provisions, medical and life insurance, and non-contributory retirement plan. The contract will be for a period of 1 year, subject to a probationary period of 6 months, and is renewable based on performance and availability of funds.

Please note that eligible applicants must have the legal status to live and work in the European Union. Citizens of EU countries and citizens of non-EU countries are individually responsible for compliance with requirements and formalities established by the national immigration law of the country where they stay and carry out their working activity.



Please apply online through the website ( no later than 8 February 2023, attaching a curriculum vitae, motivation letter, both in English, and contact information (e.g. names, email address) of at least three references. Please note that only shortlisted candidates will be contacted.


Closing date for applications: 8 February 2023

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