Administrative Assistant III

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International Potato Center


Ref.: 2023/01/NRS/MAD/SSA


Administrative Assistant III

The International Potato Center (CIP) is seeking to recruit a dynamic and experienced Administrative Assistant III to ensure quality administrative support in the implementation of the “Integration of Orange-fleshed Sweetpotato Value Chain Development” into MIONJO project in Madagascar.

The Position: This position will be hosted by AfricaRice in Madagascar. The selected candidate will be based in Toliara, they will report to the Finance and Administrative Specialist.


Key Responsibilities:

  • Facilitate the management of multiple projects/functions simultaneously, and follow through on issues to support timely execution.
  • Facilitate the preparation of technical and financial reports and documents; prepare background documents and outgoing mail as necessary to speed flow of process.
  • Assist in the formulation of the department budget, business planning, and related planning functions members of the Program to facilitate business matters.
  • Monitors expenses and/or budgets in order to highlight areas of concern to program leader
  • Organize and maintain updated Unit’s official correspondence, communicate and handle incoming and outgoing electronic communications on behalf of the Head/ UNIT Leader to follow up on pending matters with limited direction.
  • Organize and arrange national and international travels (registrations, itineraries, hotel reservation, visas, insurance, meetings preparations and liquidations).
  • Coordinate and update calendar Unit, requiring interaction with both internal and external collaborators to coordinate meetings and maintain informed Head/ UNIT Leader about members activities.
  • Assist in the organization of events, workshops, visits and trainees within the Head/ UNIT Leader.
  • Coordinates the assignment of office space, computers, furniture, and equipment.
  • Screen and prioritize telephone calls, letters, e-mails and/or visitors in order to direct them to appropriate party promptly and efficiently.
  • Comply with national and international health and safety laws, regulations and standards.


Selection Criteria

  • Bachelor’s Degree in Business Administration, Operations or related field.
  • At least 5 years of experience required in similar positions in a nonprofit organization.
  • Excellent skills in handling office technology and software applications
  • Outstanding writing and reporting skills
  • Ability to organize department activities and processes
  • Knowledge of standard office administrative practices and procedures
  • Documentation management
  • Supply management
  • Inventory control
  • Fluent in official language according to country location.
  • Advanced written and oral communication skills in English.


Why should you consider this opportunity?

  • CIP is a global and reputable international organization that has a strong, state-of-the-art R&D background.
  • CIP is dedicated to achieving food security, improved nutrition and well-being, and gender equality for poor people in root and tuber farming and food systems of the developing world.
  • CIP is a member of the CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.


What are we offering?

  • Excellent working environment.
  • Compensation package commensurate with experience.
  • Fixed term contract of 1 year with possibility of renewal subject on performance and availability of funds.
  • Work in an equal and diverse workplace.


How to apply?

Visit the following link: and submit your cover letter and a full C.V in English with your references. Screening of applications will begin on September 12, 2023 and will continue until the post is filled. All applications will be acknowledged; however only short-listed candidates will be contacted.


This position will not have contact with children or vulnerable adults.


Learn more about CIP by accessing our web site at

CIP is an equal opportunity employer. Qualified women are particularly encouraged to apply.


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